Manual, repetitive tasks such as data entry can be inefficient and, frankly, boring for the employees that have to do it. People are more prone to make mistakes with tedious and exhausting tasks.

If you rely on your employees to tie in all the disparate data stored across multiple systems and data sources, paper documents, databases, and spreadsheets for reporting, it can create lagging reports, taking up to weeks to update. By the time these reports are distributed they are already old.

In short, you might be wasting your employee's time updating an already “outdated” report. Instead, you want to shift their focus from manual tasks to thought-based work where everyone produces meaningful work. This will get you the optimal productivity and win your employees’ satisfaction.

Digitizing documentation can not only drive optimal productivity and efficiency but also enable businesses to keep critical information far more secure. By eliminating hardcopy and paper documents, you can make the data more manageable.

You can quickly identify where personal/confidential information is stored with the digital file. You can also prevent your documents from being misplaced or lost. This allows your organization to put cybersecurity measures in place for data storage, dataset, or files.

Moreover, digitizing documents will help you better restrict and manage access to sensitive information. For example, you can authorize different access permission levels based on your employee's function. And you can always trace back the historical updates on the document (e.g., Emily changed the customer’s credit card information via call at 5:30 on May 20) since the digital footprints will not disappear.